Document Controller

Αττική
Μόνιμη
Πλήρης Απασχόληση

Πριν 2 μήνες
Κάντε αίτηση εύκολα

This position was mainly established for the purpose of supporting the Project Management Office (PMO) of Asso Group. In general, the Document Controller will be responsible for setting up and maintaining the Document management process. In more details ,the successful candidate will communicate continuously with the project team about filing registration and distribution of documents; transfer documents from land server to the Cloud and maintain the Master Document register of each project either in tender stage or execution.Responsibilities

Develop and write instructions and procedures regarding document controlling, filing on Sharepoint, documents quality checks etc.
Support day to day activities in Document Control through email or PMO management software
Receive, register, file and distrbute the incoming and the outgoing project and tender related documentation in accordance of the document control procedures agreed with the Client
Resolve system issues/discrepancies and actively chase individuals to resolve problems
Liaise with the project team, project management and site construction team daily
Prepare and develop the project Master Document Register (MDR). Set documents’ delivery deadlines and track the deadlines are being respected by either the Company’s project teams or Client’s project team
Liaise with Project Planner to update the project timeschedule regarding status of documentation related with key, operational milestones and payment milestones.
Set-up document workflows and approvals
Communication and training to internal disciplines to understand the project documentation requirements
Produce weakly status reports for the project team
Work closely with the wider project teams to support project documentation requirements
Participate in internal or Client project meetings and/or workshops to support project documentation needs
Establish and maintain document control systems, such as document tracking, version control, and access controls based on the project documentation requirements

Requirements

1-3 years of relative working experience;
A higher university degree in Engineering or in any relevant field or studies in Business Administration combined with relevant experience;
Clear and effective oral and written communication skills in English language;
Excellent communication & organizational skills;
Strong working knowledge of applications used on large projects, e.g., Documentum, Coreworx, Opentext, Aconex, SharePoint etc.;
Working knowlendge of project management softwares, e.g. Wrike, Asana, Jira etc, will be considered a plus
Thrives in a fast-paced environment;
Used to working with sensitive information;
Strong working knowledge of Microsoft Office & Microsoft Project;
Any certification related to document controlling will be considered a plus

Benefits

Company Bus from central spots
Private Health Insurance
Fast-paced environment
Specialization in a niche market
Competitive compensation
Continuous development opportunities

This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties and responsibilities or working conditions associated with the position. All the above are illustrative duties and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company. We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation.

Asso.subsea