Executive Assistant - Luxury Products Division

L'Oréal

Νέα Ιωνία, Αττικής
Μόνιμη
Πλήρης Απασχόληση

Πριν 26 ημέρες

In L'Oréal for more than a century, we have devoted our energy and our competencies solely to one business: beauty. We have chosen to offer our expertise in the service of women and men worldwide, meeting the infinite diversity of their beauty desires. We are committed to fulfilling this mission ethically and responsibly.We believe that beauty unites us all. It is a fundamental need that goes beyond mere “appearance” and taps deep into human aspirations: a sense of belonging, self-realization, self-confidence.We come from over 162 nationalities and are continuously learning, pushing ourselves out of our comfort zones! At over 110 years, L'Oréal is rich in history but still runs with a start-up mentality where freedom within a frame is the mantra. We're adopting the latest technologies and work methods so our people and our partners can become more agile and creative than ever. We are a beauty-tech company.Our Company is present in 150 countries with 88.000 employees and 36 international complementary brands, like L'Oréal Paris, Garnier, Maybelline, Nyx Professional Make-up, L'Oréal Professionnel, Kérastase, Redken, Essie, Lancôme, Biotherm, Helena Rubinstein, Yves Saint Laurent, Giorgio Armani, Ralph Lauren, Cacharel, Vichy, La Roche-Posay, Prada etc.In L'Oréal Greece, we are a team of 750 employees, and we mostly specialize in the fields of marketing, business development, finance, supply chain, accounting, customer service and HR.Together, we Create the Beauty that Moves the World.The roleExecutive Assistant to Luxury Products DivisionWe are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our team. This role plays a crucial part in ensuring the smooth operation of the division by assisting with various tasks and projects. The ideal candidate will be highly organized, proactive, and capable of handling multiple responsibilities in a fast-paced environment.You will:

Provide high quality admin support to the GM/Division (diary management, mail management, co-ordination of meetings, agendas and all related arrangements i.e.travel arrangements, expenses reporting etc)
Take care of the meetings' agenda, participants, updating contact lists
Prepare briefs / analyses requested
Manage relationships with internal &external stakeholders, external partners and organizations supporting via excellent flow and network creation
Coordinate and facilitate communication within the division, including distributing information, following up on action items, and ensuring deadlines are met
Assist in organizing divisional events, meetings, visits and conferences (incl arranging logistics, preparing materials, and on-site support as needed)
Ensure records/files are up-to-date and easily accessible
Circulate communication and information as indicated by reporting manager
Provide support with special projects and ad hoc tasks
Handle confidential information with discretion and always maintain strict confidentiality.

You have:

Proven 2 - 3 years of experience in an administrative support role, preferably in a corporate or divisional setting
Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
Strong written and verbal communication skills (in Greek & English), with attention to detail and accuracy
Proficiency in Microsoft Office Suite and other relevant software
Adaptability and flexibility to handle changing priorities and demands
Ability to maintain confidentiality and handle sensitive information with professionalism.
Ability to work independently with minimal supervision, as well as collaboratively within a team
Adaptability and the ability to work well under pressure in a fast-paced environment
Proactive mindset with a strong sense of initiative and problem-solving skills

Bachelor's degree is not mandatory, but will be a plus

You are:You. And you're true to yourself. We cherish diversity so you'll feel at home whoever you are.Entrepreneurial. Every single day, you spot opportunities to change the world for the better.Respectful. Whether you're talking to our CEO (this can happen!) or a colleague or a collaborator, you treat everyone the same.Ambitious. You crave success and we'll support you all the way. That way, we all win.One of the gang. You recognize that great things are achieved only in a team.Open. To new ways of doing things. To other people's (sometimes crazy) ideas.Agile. Fast acting to respond to dynamically changing world in the innovative yet relevant manner.Does it sound like you? #weareloreal and we are thrilled to receive your CV and potentially meet you!

L'Oréal

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