Office Assistant

• First point of contact for all visitors to the office
• Responsible for incoming phone calls as well as office e-mail.
• Personal Assistant to the Managing Director and assisting the management team in Greece when required as well as further administrative tasks.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Ensure smooth operation of the office, handling all supplies, handling all service providers
• Preparing Ad Hoc reports and administrative tasks requested by local management or from the group.
• Responsible for travel management as well as handling the travel expenses for all employees at the subsidiary.
• Assisting owner of process to maintain and communicate local policies and updates.
• Responsible for the company cars including pool cars
• Responsible for equipment such as mobile phones and computers
• Overseeing the raising of purchasing requests, following up and handling purchase orders for local indirect office supplies.
• Supporting the Finance department in booking vendor and customer invoices when required
• Preparing statistics for authorities required according to legislation and submitting them in due time.
• Supporting P&C admin tasks when required mainly for reports to be handled
• Ensure confidentiality of sensitive information.
• Perform other related duties as assigned by management.
• Support administrative staff with various tasks and projects.

• Proven experience as an Office Assistant, Administrative Assistant, or in a similar role
• High school diploma or equivalent
• Flexibility and ability to deal with a significant number of items running concurrently
• Self-motivated and committed
• Ability to work in a team
• Strong organizational skills and ability to set priorities
• Excellent communication skills internally and with external customers
• Good knowledge of English (spoken and written)
• Strong IT skills, especially MS Office (Word, Excel, Power Point, Outlook), experience in SAP is beneficial
• Experience in (local) HR topics is a plus

• Competitive remuneration package
• Friendly and challenging working environment
• Opportunities for further development

Adecco