INTEGRATION LEARNING CENTER ILC FRONT DESK ADMINISTRATOR
SolidarityNow
- Ιωάννινα
- Μόνιμη
- Πλήρης Απασχόληση
Τοποθεσία: IoanninaStarting Date: ASAPStatus: Full TimeChild Safeguarding Policy Level 2 - The job holder will have sporadic contact with children.Reports To: ILC CoordinatorJob overviewThe role of the ILC Front Desk Administrator is to support the daily operation of the Center, including communications, scheduling, secretarial services, as well as presentation of the provided services to the beneficiaries. He/She will interact with beneficiaries, staff and visitors in person or via email/phone.Responsibilities
- Provides administrative support in order to ensure the Center's smooth daily operation.
- Provides information about the Center and the programme to beneficiaries as required.
- Meets and greets beneficiaries and visitors in a warm and friendly manner.
- Books appointments and manages the Center's daily/ weekly/ monthly calendar.
- Handles correspondence (phone/ email/ fax/ post).
- Handles communication with beneficiaries and staff of the ILC.
- Updates and maintains contact lists.
- Develops and maintains effective filing systems, both electronically and hard-copy.
- Collects, organizes and provides to the ILC Coordinator all the data required by the stakeholder.
- Ensures that the reception area is kept neat and tidy.
- Undertakes any other tasks requested by the ILC Coordinator
- University Degree in Humanities, Political Science, Communications, Business Administration, Education and/or related field.
- Minimum two (2) years of experience in similar position, preferably in the NGO/humanitarian and/or Education and/or client-oriented services.
- Excellent organization, verbal and written communication skills, in person and over the phone.
- Proven experience of successful administrative support in a fast-paced working environment.
- Fluency in Greek or English and Arabic or Farsi
- Strong sense of initiation, responsibility, ownership and excellent attention to detail.
- Proficient with MS Outlook, Excel, PowerPoint , Word and Microsoft Teams business software.
- Comfortable in managing multiple tasks, with a problem-solving attitude.
- Cross cultural awareness and flexibility.
- Ability to organize and prioritize workload, using initiative when appropriate