Payroll Specialist

Asso.subsea

Αττική
Μόνιμη
Πλήρης Απασχόληση

Πριν 1 μήνα
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The position was mainly established for the purpose of supporting the Pay Hub Team. In general the Payroll Specialist assists with the administration of the day-to-day operations of the groups payroll. The candidate will handle seafarers payroll as well as shore employees of the Group. Part of the day to day tasks and responsibilities will be to hanlde Ergani, draft and distribute employment contracts, assist employees and seafarers in payroll related queries, check leaves, sick leaves, absences, process payroll from calculation to APD, FMY and all necessary actions related to it. In general the Payroll Specialist will handle all life cycle of payroll.New Hires & Termination Process

Assembles new hire packages and ensure that related HR documentation and forms are current;
Ensures all required documentation is well received by new hired personnel;
Enters all new information to the HRMS system;
Informs relevant Departmental Managers and colleagues involved regarding the new hire;
Prepare new hires files for uploading in ERGANI;
Prepare termination files for uploading in the ERGANI;
Prepares contracts of employment for new hires;

Employee Time Attendance

Provides monthly time and attendance reports and assist on monthly-end and yearly reconciliation reports;
Check attendance files and resolve any discrepancies occurred with supervisor;
Data entry of working hours;
Data entry of overtimes and follow up;
Leaves, absences and sick leave data entry;

Compensation & Performance Management

Assists staff with general inquiries regarding our performance management system.
Submits employee data reports by assembling, preparing and analyzing data;
Communicates between parties any decision made regarding compensation matters;

Benefits Administration

Assists with health, welfare and/or retirement plan administration including the processing of new enrollments, change reporting and claims resolution;
Assists in reconciliation and payment of monthly invoices for supplied services/ products;
Assists on searching, evaluating and introducing new benefit schemes;

Departmental Development

Periodically creating or updating existing Departmental procedures, manuals, handbooks etc. under guidance;
Maintains employee information by entering and updating employment and status-change data;
Maintains employee confidence and protects operations by keeping human resource information confidential;

Employee Relations & Communications

Assists with the implementation and roll out of employee intranet site;
Assists on handling any employee queries and grievances;
Assists with the design, layout and the research of various articles;

Other

Manages employee files;
Opens and disseminates mail on a daily basis;
Tracks all orders requiring approval;
Performs special and ongoing projects as requested;
Provides general secretarial support by entering, formatting and printing information; organizing work; answering the telephone; relaying messages; maintaining equipment and supplies;

RequirementsEducation & Training

Advance training in Human Resources/Economics or similar field of expertise, such as one would receive at a university, technical trade schools etc. or even by multiple years of on the job training;
Other educational background related to compensation/payroll administration services is under consideration as well;
Clear and effective oral and written communication skills in English language;
Proficient knowledge of Microsoft Office required;
Excellent use of Excel;
Experience of working with EpsilonNet Payroll Systems;
Experience of working with HRMS systems is to be considered as extra skills;
Experience in using ERGANI;
Additional working knowledge of foreign languages, (e.g. Italian, German, French etc.) are to be considered as extra skills;

Experience

3-5 years related experience in a Human Resources Department and/or Payroll administration position;
Other working experience in HR administering positions is under consideration as well;

Benefits

Private Health Insurance
Fast-paced environment
Specialization in a niche market
Competitive compensation
Continuous development opportunities

This job description is intended to convey information essential to understand the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties and responsibilities or working conditions associated with the position. All the above are illustrative duties and the post holder will be expected to become involved in a range of work to enable the team to respond effectively to the requirements of the Company. We are an equal opportunities employer. We are determined that no job applicant or employee receives less favorable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race, or disability. All information will remain confidential to the Company and will be handled in accordance with the requirements of the Personal Data Protection legislation.

Asso.subsea