IT Assistant

• Support the Office Manager as a point of contact
• Answering all switchboard calls promptly and directing calls as appropriate
• Collection and distribution of post
• Keep meeting rooms and office area tidy at all times
• Maintain and be responsible for the meeting rooms/calendars
• Pro-active maintenance of the office and office equipment, ensuring that the highest professional standards are maintained at all times
• Organising same day, overnight and international couriers
• Dealing with any Admin/IT related invoices
• Providing administrative support where required and requested
• Raising any unauthorized absences with HR
• Support the organising of events when required

• Performing ad hoc tasks to support the wider office
• Processing invoices for payment
• Supporting the office Manager to arrange all aspect of travel for employees (flights, hotels, transport & visas)
• Holiday/Absence cover for the Office Manager and support the Executive Assistant when required
• Ensuring admin onboarding tasks are completed for new joiners including desk allocation
• Supporting IT in setting up / replacement of new hardware in the office including mobiles, laptops, desktops, printer, screens, docking stations and peripherals
• Supporting IT in communication for any local issues (power outage, internet failure, etc.)
• Support the review and update policies & procedures and ensure they're adhered to

• Excellent organisational and time-management skills
• Knowledge of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and other commonly used office packages including SharePoint
• Strong basic IT awareness and typing skills
• The ability to prioritise tasks and work under pressure
• Good teamworking skills
• High standards of housekeeping to ensure office facilities are kept tidy and professional and facilities staff (external contractors) are Administrator appropriately to maintain standards
• The ability to manage your workload
• Excellent interpersonal, oral and written communication skills
• Attention to detail
• Flexibility and adaptability to changing workloads
• A problem-solving approach to work
• Experience working in a similar role required
• Candidate must have grit and resilience and must be able to work in a demanding environment in the office 5 days a week.

• Private Health Insurance
• Training & Development
• Performance Bonus
• Competitive Salary Package and Benefits
• Collaborative Culture
• Broad Exposure & Career Growth

JUST ONE | Recruitment & Executive Search agency