Executive Assistant
Titan Cement Group
- Αθήνα
- Μόνιμη
- Πλήρης Απασχόληση
- Prepare and modify documents, including correspondence, reports, drafts, memos and emails
- Organize meeting materials and assist with the development and formation of presentations
- Maintain electronic and hard copy filing system for the department
- Handle data management platforms e.g. ESG data
- Organize events, meetings, and conference calls, by booking meeting rooms, updating calendars, managing shared folders, sending invitations, testing meeting equipment, organizing catering services, parking forms etc.
- Schedule travel arrangements, including flight reservations, accommodation, transportation services etc.
- Process departments' invoices & payments (SAP ERP), fill in suppliers' lists, and maintain related records to ensure that contracts are paid within an agreed timeline
- Organize and maintain office supplies and equipment by checking inventory and order items
- Handle incoming and outgoing correspondence, organizing dispatching of material, documents, letters when requested (courier)
- Responsible for departments' cashier, expenses sheets, and all internal & external distributions (incl. Annual Report)
- Electronically submit teleworking days for all members once every month
- Support the technical preparation of posts for the Group's intranet and uploading
- Plan and execute special out-of-office gatherings and team events on occasions such as holidays, team milestones, and celebrations, including venue selection, catering, transportation etc.
- BSc in Business Administration, Communications, Social Sciences, or related field
- More than 3 years of working experience as an Executive Assistant or in a similar administrative role, ideally within a multinational environment
- Previous experience coordinating and organizing events or team-building activities would be an asset
- Fluency in both English and Greek (oral and written at professional corporate level) is a must. French optional
- Proficiency in office management software (e.g., Microsoft Office Suite)
- Familiarity with calendar management and travel coordination for executives
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of client-service.
- Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly
- Excellent attention to detail
- A team player attitude with solid problem-solving skills
- Ability work with cross-functional teams in a dynamic environment
- Demonstrated ability to remain composed under pressure and handle unexpected challenges
- Anticipate needs and proactively address challenges