Executive Assistant (Perama)

• Providing administrative support to ensure efficient office operations
• Providing general support to clients and other visitors
• Organizing and maintaining the executive’s calendar, scheduling appointments, meetings and events
• Supporting the Managing Director as and when necessary
• Prioritizing and managing conflicting schedules to ensure the executive’s time is used effectively
• Coordinating logistics for meetings, including room set up and catering, in line with Global Administration procedures
• Coordinating travel arrangements, including flights, accommodations and ground transport
• Organising and administer travel visas if required
• Preparing agendas, briefing documents and presentations for executive meetings
• Attending meetings, taking detailed minutes, and ensuring the action items are tracked and completed
• Working closely with executive and senior administrative assistants to handle requests and queries from senior Management
• Working with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
• Providing polite and professional communication
• Liaising between the executives and other departments, or stakeholders to ensure timely communications
• Managing special projects as assigned, ensuring they are completed on time and within budget

• Proven administrative or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• 3 to 5 years of experience in similar role
• Working experience in the shipping industry preferred

• Competitive Compensation package
• Career development and growth opportunities

JUST ONE | Recruitment & Executive Search agency