Executive Assistant / Scheduler to the CEO
Artemis Real Estate Partners
- Αρτέμιδα, Αττικής
- Μόνιμη
- Πλήρης Απασχόληση
- Maintain CEO’s master schedule by scheduling calls, appointments, and meetings.
- Proactively “own” all logistics for meetings and events by prioritizing conflicting needs under tight deadlines, updating constantly changing calendars and communicating last minute changes to manager(s) and attendees.
- In partnership with the Chief of Staff and Special Assistant, ensure CEO is prepared for meetings, events, and other obligations by compiling reports, notes, and general information from previous meetings and other relevant sources as needed. Ensure any advance materials are delivered to attendees.
- Autonomously manage the CEO daily for timely meeting attendance.
- Book complex and frequently changing personal and professional travel plans directly with commercial and private airlines, hotels, and car services.
- Maintain relationships with existing service providers and vendors.
- Compile expense reports in Concur.
- Run personal errands as needed. Including dropping work materials at CEO’s home (short drive or walk from office).
- In partnership with team, coordinate post-meeting follow-up; create systems to track priorities and execution.
- Manage CEO documents in soft-/hard-copy; organize and maintain shared drive.
- Maintain digital records of meetings, contacts, etc.
- Contribute to and execute the CEO’s relationship management strategy.
- Complete internal compliance procedures in advance of established deadlines.
- In coordination with the Chief of Staff, create additional systems, processes, and tools that increase the CEO’s impact and speed.
- Review and analyze email requests and inquiries with the CEO and respond as appropriate.
- Answer calls, communicate messages, and coordinate correspondence in a timely manner.
- Handle confidential and non-routine information with extreme confidentiality, discretion, and sensitivity.
- Prior related administrative experience supporting a CEO and/or C-suite executives in a corporate setting.
- Experience with Concur preferred but not required.
- Advanced experience using the Microsoft Office suite for a wide range of purposes.
- Preferred experience supporting a CEO
- Outstanding verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Proven experience successfully managing complex calendars and travel itineraries, including modifying schedules on a frequent basis in a professional and efficient manner.
- Proven ability to work effectively in a fast-paced environment by multitasking, balancing priorities, meeting deadlines, anticipating issues/problems, and performing with a high level of accuracy and attention to detail.
- Demonstrated team player with the ability to build and maintain strong working relationships.
- Consistent work ethic and a dedication to following tasks through to completion.
- Strong problem-solving capabilities with a focus on creativity and the ability to implement process improvements.
- Experience exercising independent judgment and discretion, and the ability to perform work autonomously with little direct supervision.
- Prior experience supporting multiple executives remotely is a plus.
- Flexibility and adaptability to various changing working conditions based on priorities, with a willingness and ability to work extended hours as requested.
- Salary is commensurate with experience
- Annual bonus potential
- Company-sponsored medical, dental, vision, life, and disability insurance
- 401k plan with employer contribution