Office Manager / Executive Assistant

KAFSIS AE

Αθήνα
Συμβόλαιο
Πλήρης Απασχόληση

Πριν 6 ημέρες

Department: AdministrationReports to: CEO / Executive LeadershipTeam Location: Athens City CentreEmployment Type: Fixed-Term, 12-18month ContractJob Summary:We are seeking a highly organized and proactive Office Manager / Executive Assistant to provide administrative support to the executive team and oversee the smooth day-to-day operations of the office at KAFSIS. This dual-role position requires exceptional multitasking ability, attention to detail, and a strong sense of discretion and professionalism.KAFSIS is a leading company in organic waste management and wastewater treatment maintenance & operation in Greece. It is a rapidly growing company focusing on providing zero waste solutions to its diverse customer base. It is based in Athens city centre.Key Responsibilities:Executive Support:

Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.

Prepare, proofread, and manage correspondence, reports, and presentations.

Handle confidential and sensitive information with discretion.

Organize and prioritize incoming communications and requests.

Assist with board meeting preparation, minutes, and logistics.

Office Management:

Oversee general office operations, including supplies, equipment, vendor management, and facility maintenance.

Act as the primary point of contact for internal teams, external vendors, and visitors.

Maintain office policies and procedures and ensure compliance.

Coordinate office events, team meetings, and staff communications.

Support onboarding of new employees and assist with HR-related admin.

Qualifications:

Proven experience as an Office Manager, Executive Assistant, or similar role.

Exceptional organizational and time management skills.

Strong written and verbal communication abilities.

High level of professionalism and discretion.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with project management or collaboration tools (e.g., Slack, Asana, Google Workspace) is a plus.

Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications:

Bachelor's degree in Business Administration or related field.

3+ years supporting C-level executives.

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